Valley Forge Sewer Authority

Meeting Minutes

April 10, 2017

The Valley Forge Sewer Authority monthly meeting was held on Monday, April 10, 2017, at 7:00 pm.  The following people attended the meeting: Board members: Daniel Reese, Michael Rodgers, William Hochwind, Charles Melle, Norman Vutz, and Marilyn Randolph.  Staff: Leonard Pinchok and Martin Goldberg, Consultant: Ed DiMond. Lloyd Knauer and Rick Taylor also attended the meeting.

 

Mr. Rodgers called the meeting to order with the Pledge of Allegiance.

 

Public Comment

Mr. Knauer notified the Board that the Valley Forge Fire Company is going to tour the plant to review the upgrades and electrical systems.

 

Meeting Minutes

The March meeting minutes were presented to the Board.   Mr. Reese made a motion to approve.  Mr. Melle seconded and the Board unanimously approved. 

 

Reports

Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of March and reported 0 odor complaints.  He noted that the Authority was in compliance with the copper limits for the 9th straight month.  He also reported that the staff was now comfortable working with the new centrifuge and has been running smoothly.

 

Financial Report

Mr. Pinchok reviewed the combined statement of operations with the Board.  He reported that both Fund 10 and Fund 20 were showing surpluses at this time.  The following expenses were then presented for payment: the Imprest fund in the amount of $478, the credit card expenses in the amount of $1,664 and the A/P invoices in the amount of $204,975.  Mr. Reese made a motion to pay these expenses.  Mr. Vutz seconded and the Board unanimously approved.  The regular requisitions in the amount of $12,111 were then presented for payment.  Mr. Hochwind made a motion to pay these expenses.  Mr. Melle seconded the motion and the Board unanimously approved.

 

New Business

Coldstream Crossing Phase II - Escrow

Mr. Pinchok requested the balance of the escrow payment be released to Vantage Point.  Mr. Reese made a motion to release payment.  Mr. Melle seconded and the Board unanimously approved payment.

 

 Old Business

East Pikeland Projects

Mr. Goldberg reported that it was a pretty quiet month and had nothing further to report.

Mr. Reese indicated that representatives of Pikeland Glen were inquiring about connecting to the Spring City sewer plant.  Ms. Randolph indicated that she would like the solicitor to be contacted with regards to the legality of new sewer connections for projects outside of the 537 area, and to ascertain further information regarding franchise area rights.  She also noted that the developer should seek other options that may be available.

 

Plant Expansion & Upgrade Project

Mr. DiMond reported on the progress concerning the gravity sludge thickeners repainting.  He reported that a letter had been sent to the contractor stating the time frames that the defective work needs to be corrected and inquired on his work schedule.  He noted that he has not yet received any response back from the contractor.

 

Ms. Randolph would like Pact Two’s bonding company to be notified if the contractor does not establish a date for completion of recoating the Gravity Thickener Tanks by April 20, 2017.  Mr. DiMond stated that Buchart-Horn would submit a letter to the bonding company on April 21, 2017, if needed.

 

Other

The Board noted that any contact with township officials from Schuylkill, Charlestown or East Pikeland is to be coordinated through the Board members representing each township.

 

Roadway/Driveway Project

Mr. Pinchok recommended that this project be sent to the Public & Intergovernmental committee for further discussion and review.  He noted that there are some complex issues, such as land locked property and easements, which will need further research.

 

Mr. Reese and Mr. Vutz expressed interest in presenting the Authority’s donation check to the fire house and requested that the staff set up a date for this meeting.

 

Staff Assignments

  1. Contact solicitor on non-Act 537 developments’ proposed sewer connection and franchise rights.
  2. Research whether attorney fees can be applied to retainage of upgrade project.
  3. Access road questions – send to committee for further discussion.
  4. Schedule committee meetings.

 Mr. Rodgers adjourned the monthly meeting at 7:54pm and the Board immediately entered into Executive Session.

 

Executive Session

Upon adjournment from executive session, Mr. Rodgers noted that the Board discussed the pending sale of the VCTS with counsel.  The board also discussed real estate matters.  The executive session was adjourned at 9:30pm.