Valley Forge Sewer Authority

Meeting Minutes

August 14, 2017

The Valley Forge Sewer Authority monthly meeting was held on Monday, August 14, 2017, at 7:50 pm.  The following people attended the meeting:  Board members: Michael Rodgers, William Hochwind, Norman Vutz, and Marilyn Randolph.

Staff: Leonard Pinchok and Martin Goldberg; Consultant: Ed Dimond

 

Deb Bingham, Rick Taylor and Steve Goldfield, attorney representing the Authority in the matter of the sale of the Valley Creek Trunk Sewer (VCTS), were also in attendance.

 

Mr. Rodgers called the meeting to order with the Pledge of Allegiance.

 

Public Comment

No public comments were made.

 

Meeting Minutes

The July 2017 meeting minutes were presented to the Board.  Ms. Randolph made a motion to approve the minutes, noting the change in the minutes to reflect last month’s motion for the Settlement Agreement passing by 4-1.  Mr. Hochwind seconded the motion and the Board unanimously approved.

 

Reports

Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of July and that there were no odor complaints for the month. 

 

Financial Report

Following a short discussion regarding the 2016 draft audit report, Mr. Vutz made a motion to approve the 2016 draft audit report.  Mr. Hochwind seconded and the Board unanimously approved.

 

Mr. Pinchok reviewed the combined statement of operations with the Board.  He reported that both Fund 10 and Fund 20 were both showing a surplus at this time.  Mr. Pinchok then presented the following expenses for payment: the Imprest fund in the amount of $243, the credit card expenses in the amount of $1,704, the A/P Invoices expenses in the amount of $871,928 and the Petty Cash expenses in the amount of $13.  Mr. Hochwind made a motion to pay the expenses presented.  Mr. Vutz seconded and the Board unanimously approved.  Mr. Pinchok then presented the requisitions in the amount of $83,450.  Mr. Vutz made a motion to approve these expenses.  Ms. Randolph seconded the motion and the Board unanimously approved.

  

Committee Meeting

Personnel Committee Meeting

The Personnel committee meeting discussion was moved to Executive Session.

 

New Business

Asset Disposal/Auction

Mr. Pinchok provided the Board with a list of assets that the Authority would like to either sell on Municibid or scrap items that will not sell. After reviewing the list, Mr. Hochwind made a motion to proceed with the asset disposal.  Ms. Randolph seconded the motion and the motion passed by 3-1.

 

Old Business

East Pikeland Projects

Mr. Goldberg reported that he has been communicating with the Township regarding the Pikeland Glen Planning Module which had been submitted to the Authority for their review and comment.  He provided the Board with a draft of a formal response letter addressing the Authority’s concerns.  He notified the Board that as part of the module review, Buchart-Horn did a capacity analysis of the routing of the downstream gravity system as proposed by the developer, and concluded that this routing would not have adequate capacity. He also noted that the staff has some additional comments regarding the Planning Module which are also addressed in the draft letter.  As a result of the review of the Planning Module, the draft letter indicates that VFSA cannot approve the module as presented. Mr. Pinchok reported that the Township is requesting a prompt response.  The Board briefly reviewed the draft letter and instructed the staff finalize the letter and submit it to the Township.

 

Plant Expansion & Upgrade Project

Mr. Goldberg reported that the painting of the tanks has been sporadic but that the quality of the work being done is good.  He also noted that the work is being inspected as it occurs.  He notified the Board that the VFSA is at the point to request the subcontractor to finish the project promptly since it has dragged onward for a long time.  Following a brief discussion, the Board instructed the staff to contact the solicitor regarding the next steps.

 

VCTS (Valley Creek Trunk Sewer) Pending Sale

The VCTS pending sale discussion was moved to Executive Session.

 

Staff Assignments

Adjournment

Mr. Rodgers adjourned the regular monthly meeting at 8:40 pm and the Board immediately entered into Executive Session.

 

Executive Session

The Board entered into Executive Session at 8:40pm to discuss with counsel VCTS proposed sale agreement.  The Board also discussed Personnel Committee agenda items regarding employee matters and non union healthcare coverage.  The Board, in addition to Aetna, approved Delaware Valley Health Trust (DVHT) for non union employee healthcare coverage.  The executive session ended at 10:20pm.