Valley Forge Sewer Authority

Meeting Minutes

December 12, 2017

 

The Valley Forge Sewer Authority monthly meeting was held on Tuesday, December 12, 2017, at 7:00 pm.  The following people attended the meeting:  Board members: Daniel Reese, Michael Rodgers, Norman Vutz, Charles Melle, and Board Elects: David Greer and William LaPorte. Staff: Leonard Pinchok and Martin Goldberg; Consultant: Ed Dimond. Lloyd Knauer, Eric Stoltz and Jim Sargent were also in attendance.

 

Mr. Rodgers called the meeting to order with the Pledge of Allegiance. The Board immediately entered into Executive Session to discuss legal matters.

 

The regular monthly meeting resumed at 8:05pm.

 

Public Comment

The Board acknowledged the new Board members, Mr. David Greer and Mr. William LaPorte.

 

Meeting Minutes

The November 2017 meeting minutes were presented.  Mr. Vutz made a motion to approve the minutes as presented.  Mr. Melle seconded and the Board approved the minutes.

 

Reports

Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of November and that there were no odor complaints for the month.  He also noted that the polymer system was put into operation and reported that all is working well.  He also reported that the parking lot and driveway had been repaved and that Mr. Stoltz had supervised the work.  Mr. Goldberg reviewed the punch list items that are still outstanding with the Board.  He noted that the tanks were still being painted and that spare parts still needed to be provided by Pact II.  He notified the Board that he has still not yet received the record drawings as is required by the Contract.

 

Financial Report

Mr. Pinchok reviewed the combined statement of operations with the Board.  He gave a detailed description of the Fund 10 and Fund 20 revenues and expenses to the new Board members, as well as, the other reports in the financial packet.  He reported that both Fund 10 and Fund 20 were showing surpluses at this time.

 

Mr. Reese inquired about trucked waste revenues and requested that the staff do a study on how to improve revenue.  The staff is to discuss further with the Board in 2018.

 

Mr. Pinchok then presented the following expenses for payment:  the Imprest Fund in the amount of $411, the credit card expenses in the amount of $1,929 and the A/P Invoices in the amount of $251,011.  Mr. Reese made a motion to pay the expenses.  Mr. Melle seconded and the Board unanimously approved.  The regular requisitions in the amount of $21,501 were then presented.  Mr. Reese made a motion to pay these expenses.  Mr. Melle seconded and the Board unanimously approved payment.  The expansion/upgrade requisitions in the amount of $86,831 were then presented.  Mr. Reese made a motion to pay these expenses.  Mr. Rodgers seconded and the Board unanimously approved.

 

New Business

Other

 

Mr. Melle reported that Marilyn Randolph’s resignation was accepted by the Township.

 

The Board discussed the creation of a certificate for recognition of service and instructed the staff to research options/details and notify the Board of their options.

 

Old Business

2018 Draft Budget

Mr. Pinchok briefly reviewed the 2018 draft budget with the Board.  He explained the various sections of the budget report and highlighted the changes between the current year and the prior year.  Following the Board’s review of the budget report, Mr. Reese made a motion to approve the budget.  Mr. Melle seconded and the Board unanimously approved.

 

East Pikeland Projects

Mr. Melle reported that there is the possibility that the River Valley tract (aka. Pikeland Glen) may be made into a park instead of a private development.  He noted that the process will still need to be followed and the Act 537 would need to be updated accordingly. 

 

Mr. Melle requested that the staff provide an analysis of how the process would work if the private developer were to go forward with the River Valley development and pursue unallocated reserved capacity which is not currently allocated to East Pikeland Township under the existing Act 537 Plan.

 

Plant Expansion & Upgrade Project

Mr. Goldberg reported that the tank paintings and legal issues already discussed earlier.

 

VCTS (Valley Creek Trunk Sewer)

Mr. Pinchok reported that he received an email stating that the December 13th meeting had been cancelled and no new information was available at this time. 

Other

It was noted that Mr. Greer will be assigned Board Treasurer in January 2018.  Mr. Reese will sign checks in the interim.

 

Staff Assignments

  1. Trucked waste review in committee.
  2. Former Board member recognition options.
  3. Research policies on additional capacity in committee.
  4. Christmas Luncheon to be held Dec. 21st at 12 noon.

 

 

Mr. Rodgers adjourned the regular monthly meeting at 9:15pm and the Board immediately entered into Executive Session to discuss personnel matters. The executive session ended at 9:35pm.