Valley Forge Sewer Authority

Meeting Minutes

December 10, 2018

 

The Valley Forge Sewer Authority monthly meeting was held on Monday, December 10, 2018, at 7:00 pm.  The following people attended the meeting:  Board members: Norman Vutz, Charles Melle, David Greer, David Demey, William LaPorte and Samuel Cupp.

Staff: Leonard Pinchok and Consultant: Ed Dimond

 

Lloyd Knauer, Rick Taylor, Eric Stoltz and Steve Goldfield were also in attendance.

 

Mr. Vutz called the meeting to order with the Pledge of Allegiance. 

The Board immediately entered into Executive Session to discuss two agreements with Mr. Goldfield.

 

The Board adjourned the Executive Session at 7:45pm and reported that the Valley Creek Trunk Sewer Non Exclusive Grants of Right of Enforced Schedule Control Agreement and Resolution 3 of 2018 Sale of the Valley Creek Trunk Sewer had been discussed with the Solicitor.  The Board then immediately entered into the regular monthly meeting.  Mr. Greer made a motion to approve both documents.  Mr. Demey seconded and the Board approved by 4-0, with Mr. Cupp and Mr. Melle abstaining.

 

Public Comment

No public comments were made.

 

Meeting Minutes

The November 2018 meeting minutes were presented.  Mr. Demey made a motion to approve the minutes as presented.  Mr. Cupp seconded and the Board unanimously approved.

 

Reports

Operations Report

Mr. Pinchok reported that the Authority was in compliance with all permit requirements for the month of November and that there were no odor complaints.

 

Financial Report

Mr. Pinchok reviewed the statement of operations and budget to actual summary with the Board.  He reported that both Fund 10 and Fund 20 have surpluses at this time.  Mr. Pinchok also answered several Board questions with regards to the expenses reports.

 

The following expenses were then presented for payment:  the Imprest fund in the amount of $275, the Petty Cash in the amount of $21, the credit card expenses in the amount of $865 and the A/P Invoices in the amount of $290,261.  Mr. Greer made a motion to approve these expenses.  Mr. LaPorte seconded and the Board unanimously approved. 

The regular requisitions were then presented in the amount of $1,238.  Mr. Greer made a motion to pay these expenses.  Mr. LaPorte seconded the motion and the Board unanimously approved payment.

VFSA Meeting Minutes

December 10, 2018

Page 2

 

Committee Report

Personnel Committee

The personnel committee discussion was moved to Executive Session.

 

New Business

Hydrated Lime Contract

Mr. Pinchok reported that the Hydrated Lime Contract was put out to bid on PennBid and that three bids were received.  He noted that this is a 3 year contract that would be in effect from January 1, 2019 thru December 31, 2021.  He reported that Carmeuse Lime, Inc. was the low bidder and recommended they be awarded the contract.  Mr. LaPorte made a motion to award the contract to Carmeuse Lime, Inc.  Mr. Vutz seconded and the Board unanimously approved.

 

Old Business

2019 Draft Revenue & Treatment Plant Budgets

Mr. Pinchok reported to the Board that the Revenue Operating Budget had been revised to include an increase to the EWTL Agreement and gave a detailed explanation of the cost increase as reported to him by the East Whiteland finance director.  Mr. Pinchok also answered several questions that the Board presented to him.  Following a brief discussion, Mr. LaPorte made a motion to approve the 2019 budgets.  Mr. Cupp seconded the motion and the Board unanimously approved.

 

East Pikeland Projects

The East Pikeland projects discussion was moved to Executive Session.

 

Other

Mr. Pinchok distributed the 2017 Audit Report to the Board for their review with the intent to approve at the January 2019 regular monthly meeting.  He reported that the auditors did not find any issues and only had one minor discrepancy.  Mr. Pinchok is to provide the Board with a detailed breakdown and highlights of the audit report.  He noted on page 8 of the audit report regarding the strength of the net position of the Authority.  Mr. Pinchok also mentioned a preference to redesign the Authority reports prior to next years’ audit and noted that he was quite pleased with the outcome of the current audit.

 

Mr. Pinchok reported that part of the plant lost power last week and Mr. Knauer reported that the breaker on the UV system had failed.  He noted that the electrical contractor arrived within 20 minutes after the call from the Authority.  Mr. Pinchok reported that DEP was notified of the downtime of the UV system and that no raw sewage had been discharged.  He also noted that DEP was appreciative of the call from the Authority.  Mr. Dimond reported that there is a meeting scheduled later in the week for the fine screen pre-construction project and he will include discussion of this issue as well.

 

 

 

VFSA Meeting Minutes

December 10, 2018

Page 3

 

Staff Assignments

1.     Finalize draft audit report for review & approval at Jan meeting.

 

 

Mr. Vutz adjourned the regular monthly meeting at 8:25pm and the Board immediately entered into Executive Session.

 

Executive Session

The board went into Executive Session to discuss legal and personnel matters.  The Executive Session ended at 9:55pm.

 

Respectfully submitted,

 

 

 

David Demey

Secretary