Valley Forge Sewer Authority

Meeting Minutes

February 12, 2018

 

The Valley Forge Sewer Authority monthly meeting was held on Monday, February 12, 2018, at 7:00 pm.  The following people attended the meeting:  Board members: Michael Rodgers, Norman Vutz, Charles Melle, David Demey, David Greer and William LaPorte. Staff: Leonard Pinchok and Martin Goldberg; Consultant: Ed DiMond

 

Staff members Lloyd Knauer and Rick Taylor were also in attendance.

 

Public Comment

The Board welcomed the new Board members: David Greer of Charlestown Twp., David Demey of Schuylkill Twp. and William LaPorte of East Pikeland Twp.

 

Meeting Minutes

The December 2017 meeting minutes were presented.  Mr. Vutz made a motion to approve the minutes as presented.  Mr. Melle requested some wording changes on the East Pikeland Township projects portion of the minutes.  Mr. LaPorte seconded the amendments and the Board unanimously approved the amended minutes.

 

Reports

Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of January and that there were no odor complaints for the month. 

 

Financial Report

Mr. Pinchok reviewed the financial statements with the Board.  He reported that both Fund 10 and Fund 20 were showing surpluses for the month of January 2018.  Prior to presenting the expenses, Mr. Pinchok noted that the Board reviewed the expenses and approved payments in January, even though the January 2018 meeting had been cancelled.  He reported that Mr. Rodgers had made the motion to pay the expenses in January.  Mr. Vutz had seconded and that the Board was unanimous in their decision.

 

Mr. Pinchok then presented the following expenses for approval:  the Imprest Fund in the amount of $619, the credit card expenses in the amount of $2,142 and the A/P Invoices in the amount of $277,518.  Mr. Melle made a motion to pay these expenses.  Mr. LaPorte seconded and the Board unanimously approved.

 

Mr. Pinchok presented the regular requisitions in the amount of $32,226 for payment.  Mr. Melle made a motion to pay these expenses.  Mr. Greer seconded the motion and the Board unanimously approved.

 

Finally, Mr. Pinchok presented the treatment plant expansion/upgrade requisitions in the amount of $19,749.  Mr. Greer made a motion to pay these expenses.  Mr. LaPorte seconded and the Board unanimously approved payment of these expenses.

 

New Business

Customer Request

Mr. Pinchok reported that a longtime customer had notified the Authority that they had never received a bill for July 2017.  When said customer received the late notice in
September, he paid the bill promptly.  The customer has now requested removal of the fees and interest generated by the late payment.  The Board discussed several options and deferred the account to staff level with a recommendation.

 

Second Customer Request

Mr. Pinchok reviewed the circumstances of a property in which the new owner has requested the number of EDU’s they are being charged be changed.  The current building on the property is currently being renovated; however, the Authority was not notified of any changes being made to the property until December 2017.

 

The Board recommended that the 4th quarter of 2017 remain the same as originally charged; and that for 2018, the current charges would remain the same until construction has been completed. Once the new building can be inspected, the Authority will inspect the property and establish the appropriate EDU count.

  

Sheriff Sale Policy

Mr. Pinchok reviewed the current policy on the sheriff sales with the Board.  He noted that previous sheriff sales went smoothly and that all monies sought had been successfully collected.  He requested that the amount of arrears billing to trigger sheriff sale proceedings at $1,000. Following a brief discussion, Mr. Vutz made a motion to lower the sheriff sale trigger to $1,000 and above.  Mr. Demey seconded the motion and the Board unanimously approved.

 

Old Business

East Pikeland Projects

Mr. Goldberg reported that a very productive meeting with the township was held on January 10, 2018 and he reviewed the major topics that were discussed with the Board.  He reported that the township was preparing an updated special study of the Snyder Avenue/Pleasant Valley Acres project to fulfill its obligation to PADEP.  The township has requested that the Authority review the study once completed.  Mr. Melle requested that the documentation that some of the 13 homes that have already updated their own on-site systems will not be required to tie-in to the future public sewer system unless the home is sold or the system fails.

 

The issue of unallocated treatment plant capacity was also discussed. The staff shared a solicitor-drafted letter that would be transmitted from the Township to the Partner Municipalities requesting that the Township acquire part of the unallocated treatment plant capacity.  It was noted that the VFSA would include a discussion of the plant’s unallocated capacity at the next Joint Board meeting.

 

Mr. Goldberg reported that the PACTII construction suit and the Tredyffrin sale of the Wilson Force Main System were also discussed at the meeting.

 

Plant Expansion & Upgrade Project

There was a short discussion regarding the recoating of the gravity thickeners.

Valley Creek Trunk Sewer Potential Sale

Mr. Pinchok reported that there have been no changes since the last discussion.  He reported that the asset management purchase agreement draft is still in progress.  He noted that the RFP has been drafted, but is based on the completion of the draft Asset Management Purchase Agreement.

 

Other

Mr. Melle inquired about departing Board members (Marilyn Randolph, Dan Reese and Bill Hochwind) recognition with the possibility of a dinner being held in their honor and/or plaques or other commemorations presented.  The Board concurred that they would like to acknowledge their service and instructed the staff to research options and report their findings back to the Board.

 

Mr. Vutz informed the Board that he would be replaced on the Joint Board by Susan Gurette.

 

Staff Assignments

1.     Change December meeting minutes per amendments.

2.     Respond to both customer requests.

3.     Change dollar amount for sheriff sale proceedings.

4.     Research costs for Board recognition.

5.     Document resolution in writing.

 

Mr. Rodgers adjourned the regular monthly meeting at 8:45pm and the Board immediately entered into Executive Session.

 

Executive Session

The Board entered into Executive Session at 8:47pm. The Board discussed legal matters in the Executive Session. The executive session ended at 8:55pm.