Valley Forge Sewer Authority

Meeting Minutes

February 11, 2019

The Valley Forge Sewer Authority monthly meeting was held on Monday, February 11, 2019, at 7:00 pm.  In attendance: Board members: Norman Vutz, Charles Melle, David Greer, David Demey, William LaPorte and Samuel Cupp (via telephone).

Staff: Leonard Pinchok and Martin Goldberg, Consultant: Ed DiMond

 

Lloyd Knauer, Rick Taylor and Eric Stoltz were also in attendance.

 

Mr. Vutz called the meeting to order with the Pledge of Allegiance. 

 

Public Comment

No public comments were made.

 

Meeting Minutes

The January 2019 reorganization and regular meeting minutes were presented.  Mr. LaPorte made a motion to approve the minutes as presented.  Mr. Demey seconded and the Board unanimously approved. Mr. Melle requested that phone attendance be noted.

 

Reports

Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of January and that there were no odor complaints.  Mr. Goldberg reported that pump rebuilds were installed at the pump stations and that the centrifuge feed pump which was replaced was working well.

 

Financial Report

Mr. Pinchok reviewed the statement of operations and budget to actual summary with the Board.  He reported that both Fund 10 and Fund 20 have surpluses at this time.  Mr. Pinchok also provided detailed information on several line items with the Board.

 

The following expenses were then presented for payment:  the Imprest fund in the amount of $341, the credit card expenses in the amount of $672 and the A/P Invoices in the amount of $220,360.  Mr. Vutz made a motion to approve these expenses.  Mr. Melle seconded and the Board unanimously approved. 

 

The regular requisitions for the treatment plant construction fund were then presented in the amount of $18,022.  Mr. LaPorte made a motion to pay these expenses.  Mr. Vutz seconded and the Board unanimously approved.  The regular requisitions for the capital improvement fund were then presented in the amount of $156,653.  Mr. Pinchok provided a detailed explanation for this expense with the Board.  Mr. LaPorte made a motion to approve these expenses pending auditor approval of Requisition # 210.  Mr. Melle seconded and the Board unanimously approved payment.

 

 

New Business

Erosion & Sedimentation Requirements

Mr. Goldberg explained to the Board the various permit requirements during construction included maintenance of the storm water structures and the prevention of soil runoff during construction.  He also noted that the maintenance of storm water structures is required after construction is completed and these requirements must be tied to the property so that the maintenance is not discontinued with a future transfer of property. This is done in the form of a Declaration of Restrictions and Covenants which has to be executed by the Board and recorded by the County. Mr. LaPorte made a motion to approve the Declaration.  Mr. Vutz seconded and the Board unanimously approved.

 

Customer Write-Off Request

Mr. Pinchok presented a customer letter to the Board requesting a write-off of the interest and penalty fees on their account.  Mr. Pinchok stated that this customer has had an overdue balance for a long period of time.  Following a discussion by the Board, Mr. Melle made a motion to deny the request and instructed the staff to compile a letter to the customer regarding this decision.  Mr. Demey seconded the motion and the Board unanimously approved the motion.

 

2017 Engineers Report

Mr. DiMond reviewed the engineers report with the Board.  He noted that the VFSA does very well on the wastewater treatment plant operations and is well under capacity.  He also reported that 100% of the biosolids are applied as Class A biosolids and that there had been zero odor complaints for the year. 

 

Mr. DiMond reported that most of the sewer right-of-ways have been cleared and that the staff did a great job on this project.  It was also noted that the canopy roof expansion and polymer feed system projects have also been completed in 2017.  He reported that the fine screen construction is upcoming in 2019 and that the replacement of the electrical transformers is a project at the plant that has been completed. 

 

He reviewed the summary of financials regarding the cost per EDU and reported that this has been calculation has been fairly consistent over the years.  The Board is to review the report over the next month and revisit at the March regular monthly meeting.

 

Other

Mr. Melle inquired on when the committee meetings will be scheduled.  The staff is to work with the Board in establishing meeting dates for all the committees.

 

 Old Business

East Pikeland Projects

This agenda item was moved to be held in Executive Session.

Staff Assignments

 

 

Mr. Vutz adjourned the regular monthly meeting at 7:50pm and the Board immediately entered into Executive Session.

 

Executive Session

The board went into Executive Session to discuss legal issues for East Pikeland and personnel matters.  The Executive Session ended at 9:25pm.

 

The regular meeting adjourned at 9:26pm.