VFSA Board Meeting Minutes
July 10, 2023

The Valley Forge Sewer Authority monthly meeting was held on Monday, July 10, 2023, at 7:00 pm. In attendance: Board members: Norman Vutz, Samuel Cupp, David Greer, Terri Woodman and William LaPorte.  Also in attendance were General Manager Leonard Pinchok, Operations\Engineering Manager Matt Jackson and Laboratory Supervisor Richard Taylor.  David Shirk attended, representing the Authority’s Engineer of Record, Buchart-Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment
There was no public comment.  

Meeting Minutes

Mr. LaPorte made a motion to approve the June 12, 2023 meeting minutes as presented, which was seconded by Ms. Woodman and the Board unanimously approved the motion.

Operations Report

Mr. Taylor presented the Operations Report stating there were no limit violations during June. The month of June had no odor complaints. Mr. Taylor informed the board of an overflow of the influent structure channels caused by an extreme weather event and failure of the alarm system.  Mr. Jackson reported additional procedures and measures are in place to minimize future issues.  Mr. LaPorte made a motion to accept the Operations Report as presented which was seconded by Mr. Cupp and the Board unanimously approved the motion.

Financial Report

Mr. Pinchok presented the combined statement of operations showing the balances of all accounts at the end of April with a balance of $25,379,846. Fund balances were presented for review, followed by the budget to actual, where the revenue fund has a surplus of $255,156 and the treatment plant fund is at a surplus of $244,383. Total credit card purchases for the month were $2,294.32.  Total for Imprest fund reconciliation was $836.96. Petty Cash expenses totaled $30.00. AP invoices totaled $233,171.39. Mr. Cupp made a motion to approve items 1 through 6 as presented which was seconded by Ms. Woodman and the Board unanimously approved the motion.  

The financial report continued with requisitions totaling $69,808.99 from the Capital Improvement fund and 274,850.00 from the Treatment Plant Construction fund.  Mr. Cupp made a motion to approve the requisitions as presented which was seconded by Ms. Woodman and the Board approved the motion 4-0 with one abstention.

New Business

Other

There was no new business to report. 

Old Business

Septage Screening Process

The SAVI Beast Septage Receiving Station has been delivered and placed in the garage until construction of the site. The plant staff has begun modifications to the site in preparation of the install scheduled for later this month.

Meadow Lane Sewer Extension

There was no additional information or activity during the month. 

Act 537 Special Study

The staff and Buchart Horn are gathering future flow needs, as required by DEP, from partner municipalities. Once the information is received and evaluated, the Authority will respond to the proposal presented by Tredyffrin Township to sell excess reserved capacity.  Upon completion of the Act 537 Special Study, the Authority will present it for 30 day public review as well as secure resolutions from each partner municipality approving the study. 

Other

A number of projects were presented by Mr. Jackson; including an out-of-service primary clarifier scheduled for inspection by staff and outside vendors over the next few weeks. The process control system software/hardware has return to regular operation. The system software is backed up at several locations for future restoration if needed.    Mr. Pinchok reported the Accounts Receivable position has been filled with a start date of July 31, 2023, The Human Resources, Mechanic, and Inspector positions are still vacant. 

Buchart Horn is continually working on scum pit modifications, electrical upgrades to the odor control system for the treatment plant and construction of a hypochlorite facility.

Executive Session

The Board went into executive session at 7:55pm to share information from the Authority’s solicitor regarding acquisition of property.  The executive session ended at 8:25pm.

To Do List

• Continue to review the possibility of owning/operating collections systems outside the VFSA service area. 

Adjournment

Mr. LaPorte made a motion to adjourn the meeting that was seconded by Ms. Woodman and the Board unanimously approved the motion. The meeting adjourned at about 8:26 pm.

Respectfully submitted,

Sam Cupp

VFSA Board Assistant Secretary