Valley Forge Sewer Authority
July 9, 2018
The Valley Forge Sewer Authority monthly meeting was held on Monday, July 9, 2018, at 7:00 pm. The following people attended the meeting: Board members: Norman Vutz, David Greer, Samuel Cupp and William LaPorte; Staff: Leonard Pinchok and Martin Goldberg; Consultant: Ed Dimond
Lloyd Knauer, Rick Taylor and Dan Keogh, a local resident, were also in attendance.
Mr. Vutz called the meeting to order with the Pledge of Allegiance.
Mr. Keogh requested guidance from the Board regarding a sinkhole that has opened up near a manhole above the sewer pipe. Mr. Goldberg reported that the line has already been inspected and waiting on estimates for the repair. He informed Mr. Keogh that the sewer authority has to make the repair and will be out there tomorrow. Mr. Keogh thanked the Board for their time.
The June 2018 meeting minutes were presented. Mr. Cupp made a motion to approve the minutes as presented. Mr. Greer seconded and the Board unanimously approved. The special Board meeting minutes were then presented for approval. Mr. Greer made a motion to approve these minutes. Mr. Cupp seconded and the Board unanimously approved.
Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of June and that there were no odor complaints. Mr. Goldberg reported that the staff had obtained 10 more samples with regards to the Class A/B classifications and should have the results of additional samples in approximately 8 days. He noted that it appears the Authority will be able to retain the Class A classification. He also informed the Board that the contract can either be extended or be put out for bid. He recommended asking for an extension of the contract.
Mr. Pinchok requested that the audit report be approved prior to the financial reports being submitted for payment approval.
2017 Draft Treatment Plant Audit Report
Mr. Pinchok reported that the Joint Board members unanimously agreed to submit a portion of the audit reimbursement towards the Treatment Plant expansion project. Mr. Pinchok briefly reviewed the audit report with the Board and presented the Treatment Plant audit to the Board for approval. Mr. LaPorte made a motion to approve the audit report as submitted. Mr. Cupp seconded and the Board unanimously approved the report.
Mr. Pinchok reviewed the financial statements with the Board and reported that both Fund 10 and Fund 20 were showing surpluses at this time. He then reviewed several line items with the Board and answered their questions on the finances. Mr. Pinchok then presented the following expenses for payment approval: the Petty Cash in the amount of $267, the credit card expenses in the amount of $10,794 and the A/P Invoices in the amount of $924,198. Mr. Vutz made a motion to pay these expenses. Mr. Cupp seconded and the Board unanimously approved payment.
Mr. Pinchok then presented the Treatment Plant expansion/upgrade project requisitions for payment in the amount of $325,551. Mr. LaPorte made a motion to pay these expenses. Mr. Vutz seconded and the Board unanimously approved payment.
Articles of Incorporation Renewal
Mr. Pinchok reported to the Board the discussion he had with the solicitor regarding the Articles of Incorporation renewal. He noted that the first step of the process was for the Authority to adopt the resolution for renewal. The next step in the process is to send the Articles of Amendment to each of the three townships along with the resolutions for adoption. Mr. Vutz made a motion to adopt the VFSA resolution and proceed with the next steps of the renewal process. Mr. Cupp seconded and the Board unanimously approved.
East Pikeland Projects
Mr. LaPorte informed the Board that he would follow up with Kim Moretti, the township supervisor, requesting and update on the revised Act 537 edu count.
Plant Expansion & Upgrade Project
Mr. Goldberg reported that a purchase order had been created and the coating of the tanks was on the schedule.
VCTS (Valley Creek Trunk Sewer)
Mr. Pinchok reported that he had received an email from Steve Goldfield on June 22nd and stated that there were not enough details to move ahead with action at this time. He also reported that the reserved capacity was also discussed with Mr. Goldfield and noted that it needed to be maintained.
1. Follow up with Pipe Data View estimate of sinkhole repair.
2. Verify that generator is using high quality diesel only.
Mr. Vutz adjourned the regular monthly meeting at 7:42pm and the Board immediately entered into Executive Session.
The board went into Executive Session to discuss personnel matters. The Executive Session ended at 8:05pm.
Mr. Cupp made a motion to adjourn the regular monthly meeting at 8:05pm. Mr. Greer seconded the motion and the Board unanimously approved.