VFSA Board Meeting Minutes
May 8, 2023
The Valley Forge Sewer Authority monthly meeting was held on Monday, May 8, 2023, at 7:00 pm. In attendance: Board members: Norman Vutz, David Demey, Samuel Cupp, David Greer and Terri Woodman. Also in attendance were General Manager Leonard Pinchok, Maintenance Supervisor Lloyd Knauer, Operations\Engineering Manager Matt Jackson and Senior Construction Inspector Eric Stoltz. David Shirk attended, representing the Authority’s Engineer of Record, Buchart-Horn, Inc.
The meeting opened with the Pledge of Allegiance.
Public Comment
There was no public comment.
Mr. Pinchok introduced new board member Terri Woodman representing East Pikeland Township, newly hired VFSA's Operations\Engineering Manager Matt Jackson and recently promoted Senior Construction Inspector Eric Stoltz. Mr. Pinchok and Mr. Vutz recognized and thanked Lloyd Knauer for more than 30 years of service and dedication to the Authority. Mr. Knauer will retire on June 2, 2023.
Meeting Minutes
Mr. Greer made a motion to approve the April 10, 2023 meeting minutes as presented, which was seconded by Ms. Woodman and the Board unanimously approved the motion.
Operations Report
Mr. Pinchok presented the Operations Report stating there were no limit violations during April. The month of April had no odor complaints. Ms. Woodman made a motion to accept the operations report as presented which was seconded by Mr. Cupp and the Board unanimously approved the motion.
Financial Report
Mr. Pinchok presented the combined statement of operations showing the balances of all accounts at the end of April with a balance of $25,805,840. Fund balances were presented for review, followed by the budget to actual, where the revenue fund has a surplus of $142,727 and the treatment plant fund is at a surplus of $162,194. Mr. Pinchok explained several line item surpluses to Ms. Woodman. Total credit card purchases for the month were $890.65. AP invoices totaled $312,362.14. Mr. Pinchok noted annual scholarships are awarded to a senior student at Phoenixville Area High School and Great Valley High School. Ms. Woodman made a motion to approve items 1 through 6 as presented which was seconded by Mr. Greer and the Board unanimously approved the motion.
The financial report continued with requisitions totaling $33,984.41 from the Capital Improvement fund and $144.02 from the Treatment Plant Construction fund. Mr. Greer made a motion to approve the requisitions as presented which was seconded by Mr. Cupp and the Board unanimously approved the motion.
New Business
Other
There was no new business to report.
Old Business
Meadow Lane Sewer Extension
There was no additional information or activity during the month.
Act 537 Special Study
The staff and Buchart Horn are currently gathering future flow needs, as required by DEP, from partner municipalities. Once the information is received and evaluated, the Authority will respond to the proposal presented by Tredyffrin Township to sell excess reserved capacity. Upon completion of the Act 537 Special Study, the Authority will present it for 30 day public review as well as secure resolutions from each partner municipality approving the study.
Other
Mr. Shirk presented several projects Buchart Horn is working on to include scum pit modifications, odor control system for the treatment plant, construction of a hypochlorite facility and the septage receiving station. The bids for the septage receiving station were well over the budgeted amount and rejected by the VFSA board. Mr. Shirk is working with the bidders to redesign the installation procedures to reduce the cost.
The Pothouse liner project is near completion.
Executive Session
The Board went into executive session at 7:45 pm to discuss personnel matters. The session ended at 8:05 pm.
To Do List
Adjournment
Ms. Woodman made a motion to adjourn the meeting that was seconded by Mr. Cupp and the Board unanimously approved the motion. The meeting adjourned at about 8:06 pm.
Respectfully submitted,
Dave Demey
VFSA Board Secretary