Valley Forge Sewer Authority

Meeting Minutes

November 12, 2018

 

The Valley Forge Sewer Authority monthly meeting was held on Monday, November 12, 2018, at 7:00 pm.  The following people attended the meeting:  Board members: Norman Vutz, Charles Melle, David Greer, David Demey, William LaPorte and Samuel Cupp.

Staff: Leonard Pinchok, Martin Goldberg; Consultant: Ed Dimond

 

Rick Taylor and Eric Stoltz were also in attendance.

 

Mr. Vutz called the meeting to order with the Pledge of Allegiance. 

 

Public Comment

No public comments were made.

 

Meeting Minutes

The October 2018 meeting minutes were presented.  Mr. Demey made a motion to approve the minutes as presented.  Mr. Cupp seconded and the Board unanimously approved.

 

Reports

Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of October and that there were no odor complaints.

 

Financial Report

Mr. Pinchok reviewed the statement of operations and budget to actual summary with the Board.  He reported that both Fund 10 and Fund 20 have surpluses at this time.  Mr. Pinchok also answered several Board questions with regards to the expenses reports.

 

The following expenses were then presented for payment:  the Imprest fund in the amount of $1,503, the Petty Cash in the amount of $59, the credit card expenses in the amount of $1,970 and the A/P Invoices in the amount of $300,990.  Mr. Melle made a motion to approve these expenses.  Mr. Cupp seconded and the Board unanimously approved. 

 

The regular requisitions were then presented in the amount of $27,483.  Mr. Melle made a motion to pay these expenses.  Mr. Demey seconded the motion and the Board unanimously approved payment.

 

New Business

Customer Write Off Request

Mr. Pinchok presented a write-off request from a VFSA customer to the Board.  Based on the historical data on this account and following a brief discussion, the Board determined to deny the customer’s request to write-off said charges and fees.

  

Joint Board Meeting Agenda

Mr. Pinchok reported that the Joint Board meeting was held on November 1, 2018 and reported that the June 2018 regular Joint Board meeting minutes, as well as, the July 2018 special Joint Board meeting minutes were both reviewed and approved.

 

He reported that the Joint Board reviewed the draft Treatment Plant operating and construction budgets.  He noted that the Joint Board tentatively approved the draft budgets presented. 

 

Mr. Pinchok reported that the Joint Board discussed the treatment plant unallocated capacity with the attorney and reviewed several options available.  Following the discussion, the Joint Board suggested that more research be required before a decision can be made.

 

Finally, the Joint Board updated and discussed the biosolids transportation & disposal contract.

 

2019 Draft Budget Reports

Mr. Pinchok informed the Board that the 2019 Draft Budget Reports were being finalized this week and will be delivered to the Board within a week.

 

Centrifuge Rehabilitation Project

Mr. Goldberg informed the Board that major maintenance is needed on the older centrifuge and reported that the contract went out to bid thru PennBid.  He noted that three good solid bids were received and recommended the contract be awarded to the low bidder.  Following a brief discussion, Mr. Greer made a motion to award the contract to the low bidder, Alfa Laval, Inc.  Mr. Cupp seconded the motion and the Board unanimously approved the award.

 

Old Business

East Pikeland Projects

The Board noted that this item would be discussed in Executive Session.

 

Plant Expansion & Upgrade Project

Mr. Goldberg reported coatings for two of the gravity sludge thickeners are completed. He noted that the staff is very pleased with the work that has been completed thus far.  He mentioned that the final thickener tank will not be coated until the Spring 2019. 

VCTS (Valley Creek Trunk Sewer) Status Report

Mr. Pinchok reported that he received an update from Mr. Goldfield late in the day and reported that they still need final resolution from three townships regarding the Asset Management agreement.  Mr. Vutz requested clarification on the wastewater conveyance agreement as well.

 

Other

Mr. Vutz reported that Schuylkill Township has a new township manager and indicated a need for a plant tour.

 

Mr. Melle inquired on whether anything is being done for the employees.  Mr. Pinchok reported that he was still working on options at this time.

 

Staff Assignments

1.     Research costs for unallocated capacity.

2.     Deliver 2019 Draft Budget reports to the Board.

3.     Finalize 2017 Revenue Fund Audit Report.

4.     Research Exeter Authority incident.

5.     Invite Mr. Goldfield to December monthly meeting.

6.     Schedule tour date for new township manager.

7.   Provide to East Pikeland requested information per October 12, 2018 letter.

 

Mr. Vutz adjourned the regular monthly meeting at 7:45pm and the Board immediately entered into Executive Session.

 

Executive Session

The board went into Executive Session to discuss legal matters.  The Executive Session ended at 9:26pm.