Valley Forge Sewer Authority

Meeting Minutes

October 8, 2018

The Valley Forge Sewer Authority monthly meeting was held on Monday, October 8, 2018, at 7:00 pm.  The following people attended the meeting:  Board members: Norman Vutz, Charles Melle, David Greer, David Demey, William LaPorte and Samuel Cupp.

Staff: Leonard Pinchok, Martin Goldberg; Consultant: Ed DiMond


Staff members, Deb Bingham, Lloyd Knauer, Rick Taylor and Eric Stoltz were also in attendance.


Mr. Vutz called the meeting to order with the Pledge of Allegiance. 


Public Comment

No public comments were made.


Meeting Minutes

The September 2018 meeting minutes were presented.  Mr. Melle made a motion to approve the minutes as presented.  Mr. LaPorte requested clarification of wording on page 3 regarding the finalized settlement agreement with Pac II.  Mr. Melle added an additional comment of inserting organizational charts annually into the Board members’ packets.  Mr. Cupp seconded the minutes with the changes and the Board unanimously approved.



Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of September and that there were no odor complaints. He informed the Board that DEP visited the plant. He added that there were no additional excursions of the UV disinfection system.

Financial Report

Mr. Pinchok reviewed the statement of operations and budget to actual summary with the Board.  He reported that both Fund 10 and Fund 20 have surpluses at this time.  Mr. Pinchok also answered several Board questions with regards to the expenses reports.


The following expenses were then presented for payment:  the Imprest fund in the amount of $513, the credit card expenses in the amount of $3,226 and the A/P Invoices in the amount of $288,036.  Mr. Greer made a motion to approve these expenses.  Mr. LaPorte seconded and the Board unanimously approved. 


The regular requisitions were then presented in the amount of $12,982.  Mr. Melle made a motion to pay these expenses.  Mr. LaPorte seconded the motion and the Board unanimously approved payment.


No requisitions were presented for the plant expansion/upgrade project.


New Business


Mr. Pinchok presented the Industrial Waste acceptance agreement to the Board for their approval.  Mr. Taylor explained the Authority procedures with regards to the contract for Industrial waste.  Mr. Pinchok noted that the agreement must be formalized with the township and that the permit will be issued once all parties have signed the document.  He noted that all federal categorical regulations and extraction procedures must be met.  Mr. Greer made a motion to approve the agreement.  Mr. Cupp seconded and the Board unanimously approved.


Old Business

East Pikeland Projects

Mr. LaPorte reported that he had a meeting with Kim Moretti and that the plan for study area 3 had been drafted and currently being reviewed by the engineer.  He noted that the Authority should see the draft soon.


Plant Expansion & Upgrade Project

Mr. Goldberg reported that the gravity sludge thickener tank coatings were in progress and that the project was moving along well.  He reported that one tank has been completed and has been inspected by the staff and inspector. 


Mr. Goldberg also reported that Buchart-Horn has provided costs to revise the record drawings and noted that several options are available to complete the documentation.  He reported that the conventional way, as well as, using 3D technology was both available for completing the record drawings.


VCTS (Valley Creek Trunk Sewer) Status Report

Mr. Pinchok reported that nothing has changed since last month and there was no news to report.



Mr. Goldberg reported that a memo explaining the situation of additional costs to the townships with regards to the fine screen project has been sent to the Joint Board.  He reported that there is a Joint Board meeting scheduled for November 1, 2018 which will include a vote to approve the fine screen budget.  He noted that the goal is to submit a “Notice to Proceed” by the contractors by November 2nd which is prior to the bid expiration date.


Mr. Goldberg also reported that a bid extension is possible if the Authority does not receive the approval until a later date; however the Authority prefers not to extend.


Staff Assignments

1.     Revise September 10, 2018 meeting minutes.

2.     Add updated organization info to packets.

3.     Verify final agreement with Pact Two, LLC.


Mr. Vutz adjourned the regular monthly meeting at 8:12pm and the Board immediately entered into Executive Session.


Executive Session

The board went into Executive Session to discuss legal and personnel matters.  The Executive Session ended at 9:05pm.